Accounting Administrative Assistant | Austin, Texas

The Accounting Administrative Assistant provides overall administrative support for the Accounting department and serves as the runner between the two offices; sorting and delivering mail and packages. The position also performs duties to support the Accounts Payable team. We are seeking a candidate who has the ability to multi-task, is highly organized, has a strong attention to detail & is proficient at communication.

 

Critical Duties:

  • Office management and administrative support for the accounting office, including reporting maintenance items, taking inventory and ordering supplies.
  • Act as a runner between both offices by sorting incoming mail and packages and delivering between the two buildings.
  • Provide support for Accounts Payable Department including check matching and mailing of the weekly check runs and providing back up support for W-9 collection and TIN matching from vendors.

 

Essential Duties (other duties may be assigned):

  • Provide administrative support to management.
  • Assist with making meeting and other arrangements for staff.
  • Prepare and send all outgoing mail and shipments via FedEx including weekly FedEx to properties.
  • File material according to established procedures.
  • Coordinate signatures on banking, SEC and other documents.
  • Field general phone calls and emails
  • Coordinate and order food for staff meetings as requested. 
  • The core of American Campus culture involves everyone being fully invested in everything that we do down to picking up the smallest piece of trash.  No matter their position or duration at any given property, everyone picks up trash.

 

Education/Experience: 2+ years administrative experience preferred.

 

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